INDIAN WOMEN'S POCAHONTAS CLUB
"SPEAK KIND WORDS AND YOU WILL HEAR KIND ECHO'S..."
Established June 29, 1899 at Oowala, Indian Territory
Cooweescoowee District of the Cherokee Nation

Constitution and Bylaws

Indian Women’s Pocahontas Club

CONSTITUTION

ARTICLE I - NAME

The name of this organization shall be Indian Women’s Pocahontas Club, and is never to be changed.

ARTICLE II - OBJECT

Section 1: The object of this club shall be educational pursuits. Said organization is organized exclusively for charitable, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code.

Section 2: The object of this club shall be to preserve the incidents of our associations’ history, customs and traditions of our forefathers and to gather more closely together the scattered and diminishing descendents of those proud families whose names are indelibly inscribed in the history of our nation, state and particularly Coweescowee District.

Section 3: It shall be our aim to sustain the traditions and sacredness of our heritage and to forever champion the cause of the Indian race.

Section 4: It shall be noted that this is a Social/Educational Club, and no politics are to be involved.

ARTICLE III - MEMBERSHIP

Section 1: Membership in this club shall be divided into two classes: Active and Honorary. Honorary Members are those who have reached age 80. Active Members are those women, age 18 or older, who are regularly enrolled Cherokees or are direct descendants of enrolled Cherokee Citizens on the Dawes Commission Rolls. All New members shall be notified in writing by the Secretary of acceptance into the Club, which requires two-thirds majority members present.

ARTICLE IV - OFFICERS AND COUNCIL

Section 1: The Nominating Committee, appointed by the President of the club during the January meeting will consist of 3 Members, and will convene in September. The Nominating Committee will present their new slate of Officers to the Members at the October meeting. In November, the Members will vote on the slate of Officers presented by the Nominating Committee or Officers may be nominated from the floor. The Officers shall be elected as follows: President, Vice-President, Secretary and Treasurer. After the Installation in December, the Officers shall assume their duties at the January meeting. The offices of Chaplain, Reporter and Parliamentarian shall be filled by appointment by the President.

Section 2: The council shall consist of the elected board of officers that can make decision between meetings.

ARTICLE V - AMENDMENTS

This constitution may be amended at any regular business meeting by two-thirds majority of membership present, provided that a quorum is present. See Article VI under Bylaws. (A two-thirds majority of members present shall constitute a quorum.)

BYLAWS

ARTICLE I - MEMBERSHIP

The Membership Committee shall consist of three (3) active Members appointed by the President. It shall be their duty to receive and verify all applications for Membership of the club. The name of the prospective candidate must be presented to the Membership Committee at a Regular Meeting, prior to the meeting at which their name is to be voted upon. The committee shall report its findings at a regular meeting and a two thirds majority of Members present shall elect.

ARTICLE II - DUES

Section 1: Dues for this organization shall be $20.00 per active Member annually. An Active Member attends four (4) meetings per year. Members not paying dues by December 31st for the following year shall be considered delinquent and will be dropped from the roll. Reinstatement may be made upon payment of one year back dues and current year dues. Dues are not mandatory for Honorary Members. Non mandatory dues are to remain in the general fund.

ARTICLE III - DUTIES OF OFFICERS

The duties of Officers shall be such as are implied by their respective titles: President, Vice President, Secretary, and Treasurer. While in their official capacity, Officers and appointed Committee Members will be responsible for conducting the duties of their offices. All materials used in those duties belong to the Pocahontas Club and are not the personal property of the individual. All records, without exception, will be returned to the Pocahontas Club no later than the Installation of new Officers, which will be at the December meeting. New Officers and Committee Members will have their orientation conducted by all past officers on the second Saturday in January.

ARTICLE IV - HISTORIAN

Research in finding ways to preserve and protect the club’s documented history.

ARTICLE V - COMMITTEES

The regular Standing Committees of this Club shall be: Courtesy, Historian, Membership, Program, Scholarship and Will Rogers Day.

ARTICLE VI - QUORUM

A quorum consists of twelve members, which includes two officers.

ARTICLE VII - COURTESY

The Courtesy Chairman, upon notification of the death of a Member, shall send a card to the family of the deceased informing them that $25.00 will be gifted to the Scholarship Fund in her memory. A card is to be sent at the death of a spouse and other family members.

ARTICLE VIII - MEETINGS

The meetings shall be on the fourth Saturday of the month. Social Time and Refreshments will begin at 1:00pm, the program will begin at 1:40pm, and the Business Meeting will begin at 2:00pm, unless otherwise noted.

ARTICLE IX - FINANCES

Effective January 2010 and going forward, the Indian Women’s Pocahontas Club will consult with an independent CPA to assist the Club Treasurer with the tax and reporting requirements associated with being a 501(c) (3) organization.

RECORD OF BYLAW CHANGES

These Bylaws replace all preceding and existing Bylaws. Revised March 25, 2010.  Approved March 27, 2010 by the Club.

Copyright © 1899 - 2013: All Rights Reserved.
Property of the Indian Women's Pocahontas Club and may not be copied or distributed without expressed written consent.